"Never use a sentence when you can use a phrase, or a phrase when you can use a word." - Berkeley
These days, people don't have time to read lengthy statements. They look for well-punched information hitting the bulls' eye as it saves not only time but also energy and precious resources. Summarizing skills helps immensely achieve this objective.
What is Summarizing Skill?
Summarizing is all about condensing the entire content into a smaller one without losing the essence of the message. It is a skill where people need to focus on what is required rather than what is not required and what is to be focused rather than what is not to be focused. Summarizing is called in different names globally. Some call it précis writing where people write one-third of the given content without losing focus from the message during examinations. This skill is essential for everybody, especially for executives reaching higher positions. Summarizing helps you test your understanding and expressing abilities. It helps in avoiding redundant words. Here are few examples where you can shorten your words
Close proximity – proximity
End result – result
Enclosed herewith – enclosed
In spite of the fact that – although
Revert back – revert
Summarize briefly – summarize
Repeat again – repeat
Summarizing sounds like paraphrasing. Paraphrasing helps in summarizing the content. Paraphrasing is the conversion of information from sender to receiver through various illustrations and anecdotes. In contrast, summarizing is condensing the content without losing the essence of the message. Therefore, both summarizing and paraphrasing are different. Here are the tips to condense your content:
Tips to write Summary
Note down the key points or underline them.
Rank them on priority.
Present them in simple and straight sentences.
Avoid giving examples and anecdotes.
Put preferably in phrases.
Summarizing is a skill that anyone can cultivate. To hone this skill, you must read quality blogs and articles of Time, Harvard Business Review, Forbes, The Economist, Sloan Management Review, and Fast Company to name a few. With quality reading and thorough practice, you will not only differentiate between chalk and cheese but also develop writing skills that shape you as a successful professional.
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